PDPA

PERSONAL DATA PROTECTION NOTICE TO RSGC MEMBERS & MEMBERSHIP APPLICANTS

This Notice is issued pursuant to the requirements of the Personal Data Protection Act 2010 (“PDPA”). For avoidance of doubt, unless specifically stated otherwise, Member/Members referred to herein refers to RSGC Members and their Membership Dependants, Membership Applicants and former RSGC Members.

A. TYPES OF PERSONAL DATA

Personal Data collected by The Royal Selangor Golf Club (“RSGC”) includes the following information made available to us in the Application for Membership Form, Membership Particulars Update Form and other forms or documentation submitted by you to RSGC, or information sourced or obtained by the RSGC from any third parties for purposes relevant or related to your membership application or your membership or your post- membership (resignation or termination of membership or post-demise of a deceased Member) (whichever is applicable) :-

  • Name, salutation, date of birth, National Registration Identity Card number (new and old), Passport number, marital status, education, profession/occupation, employer, contact information (telephone numbers, facsimile numbers, addresses, email addresses and emergency contacts), photographs, photocopies of certificates (marriage certificates, birth certificates, adoption papers, death certificate of a deceased Member, vehicle information and membership account records (billings and payments);
  • Financial/creditworthiness information, annual income, banking details (including credit card details, bank account numbers and other financial data), statutory declaration and any other information & documentation required to comply with legal/regulatory requirements or requirements of the RSGC’s Bye-Laws;
  • All other information provided by you or sourced or obtained by the RSGC from any third parties necessary for the purposes relevant or related to your membership application or your membership or your post- membership (resignation or termination of membership) (whichever is applicable) ;
  • All other information necessary to consider your membership application or for the RSGC fulfilling its obligations in relation to your membership application, or membership or post-membership (resignation or termination of your membership) whichever is applicable ;

B.  PURPOSE OF PERSONAL DATA

  1. RSGC Members :

Your Personal Data will or may be utilized for various purposes, including but not limited to :-

  • Operational, Administration and Management of all aspects of your membership in the RSGC;
  • Maintenance of membership database, internal records management, audit and security purposes;
  • Analytics as required by RSGC, government bodies or other agencies;
  • Comply with statutory, regulatory/legal requirements and requirements of the RSGC’s Bye-Laws;
  • Fulfill the RSGC’s obligations to you in respect of the above mentioned relevant purposes;
  • Such other purposes related to the above mentioned purposes and/or for purposes relevant or related to your membership with the RSGC and to communicate/correspond with you on relevant

II. Former RSGC Members :

Your Personal Data will or may be utilized for various purposes, including but not limited to :-

  • Administration and maintenance of membership database,
  • Internal records management, audit and security purposes;
  • Analytics as required by RSGC, government bodies or other agencies;
  • Comply with statutory, regulatory/legal requirements and requirements of the RSGC’s Bye-Laws;
  • Such other purposes related to the above mentioned purposes and/or for purposes relevant or related to your post-membership with the RSGC and to communicate/correspond with you on outstanding or relevant matters ;

III. Membership Applicants :

Your Personal Data in this regard is part of the evaluation process of your membership application and necessary for the following purposes :-

  • Suitability for the relevant membership in the RSGC;
  • Internal records management, audit and security purposes;
  • Analytics as required by RSGC, government bodies or other agencies;
  • Comply with statutory, regulatory or legal requirements and requirements of the RSGC’s Bye-Laws;
  • Such other purposes relevant or related to your membership application to the RSGC and to communicate/correspond with you on relevant

A.  SECURITY AND INTEGRITY OF PERSONAL DATA

The RSGC respects the privacy of your Personal Data and is committed in ensuring the confidentiality, protection, security and accuracy of your Personal Data in its records and retention. Hence it is your responsibility to ensure that all Personal Data submitted by you to the RSGC are accurate, not misleading, updated and complete in all aspects. For avoidance of doubt, the RSGC and/or its employees or authorized officers or agents will not be responsible for any Personal Data submitted by you to the RSGC that is inaccurate, misleading, incomplete and not updated.

B. OBLIGATION TO PROVIDE PERSONAL DATA

In the event that you fail to supply the Personal Data to us, or insufficient Personal Data is supplied to us, the RSGC may not be able to process your Personal Data for the purposes of Part B above (whichever is applicable).

C. DISCLOSURE OF PERSONAL DATA

Your Personal Data may be disclosed or disseminated to third-party service providers (including but not limited to) providing administration services (including but not limited to cloud storage and maintenance of records) and other services and relevant parties (including but not limited to) including government agencies, RSGC’s appointed auditors, lawyers, insurers or consultants involved in any corporate or membership exercise undertaken by the RSGC or any other relevant parties, for any of the purposes of Part B above (whichever is applicable).

For avoidance of doubt, you undertake to inform and seek consent of any third parties before disclosing their Personal Data to the RSGC in respect of your membership or membership applications with the RSGC. You further represent and warrant to the RSGC that such third parties have appointed and authorized you to act on their behalf and you have obtained and procured their consent to allow us to process their Personal Data.

D. RETENTION OF PERSONAL DATA

As part of RSGC’s operational and administrative practice and policy, it is not only necessary but imperative that the RSGC retains your Personal Data as well as collect, record, store and retain further and/or other personal information when required for any of the purposes of Part B above (whichever is applicable).

Any Personal Data retained by the RSGC, which is no longer required for the purposes of Part B above (whichever is applicable) will be destroyed and/or deleted from our records or system unless its retention is required to satisfy legal, regulatory or accounting requirements or to protect the interest of the RSGC.

E. TRANSFER OF PERSONAL DATA

In the course of the RSGC’s business or requirements under the laws, RSGC may require or need to transfer your Personal Data out of Malaysia, but such Personal Data transferred shall only be used for the relevant purpose stated in Part B above and be disclosed to the relevant parties stipulated in Part E above.

F. ACCESS TO PERSONAL DATA

If you would like to make enquires relating to your Personal Data, you may contact the Membership Department of the RSGC at 603-92063 208/209/206/222 or email us at mship@rsgc.com.my. Any request pertaining to your Personal Data is subject to compliance of such requests and not being refused under the provisions of the Personal Data Protection Act 2010 and/or other existing laws or regulations. Where appropriate, a fee may be imposed for any request to access or retrieve your Personal Data depending on the information that is required.

G. AMENDMENTS / REVISIONS

The RSGC reserves the right to amend/revise the contents of this Personal Data Protection Notice from time to time, without any prior notice and such amendments will be posted on the Notice Board or other means of communication of the RSGC. However, any amendment/revision will be in compliance with the PDPA.